Company and factory records
Legal registration, ownership, factory address, contracting entity, export entity, contacts, production capability, quality organization and relevant references.
Buyer Resource · Documents
Know what evidence exists before relying on a product claim.
The right document package depends on the product and project. This checklist is not an approval standard. It is a practical way to organize requests, see what has been received and keep missing information visible.
On this page
01Who is responsible
02What supports the decision
03What happens next
What you need to know
Start with the details that affect the project.
Choose a topic for a practical explanation, the decisions it affects and the information needed to move forward.
Product definition and materials
Current model, drawings, dimensions, weights, specifications, bill of materials, options, operating limits, installation instructions, material grades, component models and approved substitutions.
Testing and certification records
Underlying reports, scope, tested model, issuing body, dates, surveillance or expiry information, limitations and evidence that the supplied configuration matches what was tested.
Quality and traceability
Incoming inspection, in-process checks, final tests, non-conformance handling, corrective actions, photographs, serial or batch records and agreed inspection points.
Logistics, installation and service
Packing method, lifting points, transport limits, receiving instructions, installation sequence, required tools and trades, commissioning, warranty, spare parts, manuals and service contacts.
Use a simple status system
Mark each item as requested, received, under review, accepted for the current purpose, revision required, expired or not applicable. Received is not the same as reviewed and suitable.
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Company and factory records
Legal registration, ownership, factory address, contracting entity, export entity, contacts, production capability, quality organization and relevant references.
Tell us what you are trying to build.
Share the location, intended use, capacity, budget range and target date. We will use that information to identify a sensible next step.